Privacy Policy

Last Updated: January 18, 2026

      Summary: SheetFormR processes your data only to provide its features. Your spreadsheet content, forms, and student data stay in your Google Workspace™—we don't store or sell your data.
    

1. Introduction

SheetFormR ("we," "our," or "the Add-on") is a Google Workspace Add-on that transforms Google Sheets™ data into Google Forms™. This Privacy Policy explains how we collect, use, and protect information when you use SheetFormR.

By installing or using SheetFormR, you agree to this Privacy Policy. If you do not agree, please do not use the Add-on.

2. Information We Collect

2.1 Information You Provide

Google Account Email: When you use SheetFormR, we access your Google account email address solely to verify your subscription status (free, trial, or Pro).
Payment Information: If you subscribe to SheetFormR Pro, payment is processed by Stripe. We do not store credit card numbers or payment details—Stripe handles all payment data under their Privacy Policy.

2.2 Information Processed (But Not Stored by Us)

SheetFormR accesses the following data to provide its features. This data is processed in real-time and remains in your Google Workspace:

Spreadsheet Content: Questions, answer choices, point values, and other quiz data from your active spreadsheet.
Google Forms: Forms created by the Add-on, including questions, answer keys, and settings.
Google Classroom™ Data: Course names, student names, and email addresses when you use the roster import feature. Classroom data is accessed only when the user explicitly initiates Classroom features and is never accessed automatically.

Student Email Usage: Student email addresses are used solely to accurately match Google Form responses to enrolled students for grading and roster synchronization purposes, and are not used for communication, marketing, or identification outside the user’s own spreadsheet.

      Important: SheetFormR does not store your spreadsheet content, student rosters, or form data on its servers. Data is transmitted to third-party services only when necessary to provide specific features you initiate (such as AI question generation or equation rendering). Otherwise, your content remains within your Google Workspace.
    

2.3 Information Collected Automatically

License Status: We store your email address and subscription status (trial start date, Pro subscription status) on our secure servers to manage your license.
Error Logs: If errors occur, Google Apps Script may log error messages to Google Cloud's Stackdriver. These logs do not contain your spreadsheet content.

3. How We Use Your Information

Data	Purpose
Email Address	Verify subscription status, provide customer support
Spreadsheet Content	Generate Google Forms from your quiz data
Classroom Data	Import student rosters into your spreadsheet
Question Text (AI Features)	Send to Google Gemini API to generate or improve questions
LaTeX Equations (Math Mode)	Send to external rendering services to generate equation images

4. Third-Party Services

SheetFormR integrates with the following third-party services:

4.1 Google APIs

We use Google Sheets, Forms, and Classroom APIs to provide core functionality. Your use of these services is governed by Google's Privacy Policy.

4.2 Google Gemini API (AI Features)

When you use "Forge AI" (question generation) or "Polish" (question improvement), your question text is sent to Google's Gemini API for processing. No student names, email addresses, grades, or Google Classroom data are ever sent to AI services; only the question text explicitly selected by the user is transmitted for processing. See Google AI Terms.

4.3 Stripe (Payments)

Subscription payments are processed by Stripe. We do not have access to your full payment card details. See Stripe's Privacy Policy.

4.4 Firebase (License Management)

We use Google Firebase to securely store license information (email and subscription status). See Firebase Privacy.

4.5 Equation Rendering Services (Math Mode)

When generating math equations with the "Includes Math/Equations" feature, LaTeX code is sent to external rendering services to generate PNG images:

CodeCogs: Primary rendering service. See CodeCogs Privacy Policy.
i.upmath.me: Backup rendering service used if CodeCogs is unavailable. See i.upmath.me.

Equation images are generated on demand using third-party rendering services and embedded in Google Forms via public image URLs. These images contain only mathematical notation provided by the user and do not include personal, student, or spreadsheet data. The images may be cached by the rendering services according to their own retention policies.

5. Data Retention

License Data: Your email and subscription status are retained as long as you have an active account. If you cancel, we retain minimal records for accounting purposes.
Spreadsheet/Form Data: We do not store this data. It remains in your Google Workspace and is subject to your own retention settings.
Equation Images: Images generated by Math Mode are hosted externally by CodeCogs or i.upmath.me. These images may be cached by these services according to their own retention policies, and SheetFormR does not control their retention practices.

6. Data Security

We implement appropriate security measures including:

All data transmission uses HTTPS/TLS encryption
License verification uses secure Firebase Cloud Functions
We do not store sensitive data (passwords, payment cards, spreadsheet content) on our servers
OAuth 2.0 for secure Google account authentication

7. Your Rights and Choices

You have the right to:

Access: Request what data we have about you (limited to email and subscription status)
Delete: Request deletion of your license data by contacting us
Revoke Access: Remove SheetFormR's access to your Google account at any time via Google Account Permissions
Cancel Subscription: Manage or cancel your subscription through the Stripe billing portal

8. Children's Privacy

SheetFormR is designed for use by educators and is not directed at children under 13. Teachers using SheetFormR may process student information within their Google Workspace in accordance with their institution's policies and applicable laws (such as FERPA in the United States).

We do not knowingly collect personal information directly from children. Student data accessed via Google Classroom remains within the teacher's Google Workspace.

9. International Data Transfers

Our servers and third-party services (Google Cloud, Firebase, Stripe) may process data in the United States and other countries. By using SheetFormR, you consent to this transfer. We ensure appropriate safeguards are in place for international transfers.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify users of significant changes by updating the "Last Updated" date and, where appropriate, providing notice within the Add-on. Continued use after changes constitutes acceptance of the updated policy.

11. Google API Services User Data Policy

SheetFormR's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

SheetFormR does not use Google user data for advertising, profiling, or any purpose unrelated to providing its core functionality.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us:

Email: sheetformr@gmail.com

Website: www.sheetformr.com

Google Workspace, Google Sheets, Google Forms, Google Classroom, and Google Drive are trademarks of Google LLC. SheetFormR is not affiliated with or endorsed by Google LLC.